XON Privacy Policy
1. Introduction
XON (“we”, “our”, “us”) is an AI-powered Learning Intelligence platform designed to help organisations build real capability through personalised, behaviour-driven learning.
We take privacy, confidentiality, and data protection seriously. This Privacy Policy explains how we collect, use, store, and protect personal and organisational data when you use the XON platform.
XON is headquartered in Australia and operates globally. We are committed to complying with applicable privacy and data protection laws in every jurisdiction where our clients and users are located.
2. Information We Collect
We collect only the information necessary to deliver our services effectively and securely.
2.1 Information You Provide
- Name, role, organisation, and contact details
- Learning assessments, responses, and reflections
- Skill assessment results and learning pathway activity
- Feedback provided through the platform
2.2 Information Generated Through Use
- Learner profiles (e.g. learning preferences, behavioural indicators)
- Skill and capability analytics
- Platform usage data (e.g. interactions, progress, engagement)
2.3 Organisational Data
- Organisational frameworks, values, policies, and governance inputs (where provided for AI training)
- Cohort-level and anonymised reporting data
3. How We Use Information
We use collected information strictly to:
- Deliver personalised learning experiences
- Generate learner insights and capability analytics
- Power the AI learning coach in alignment with organisational frameworks
- Improve platform performance and learning effectiveness
- Provide reporting to authorised organisational stakeholders
We do not use data for advertising, resale, or external profiling.
4. Data Sharing and Third Parties
4.1 No Third-Party Data Sharing
XON does not sell, trade, or share personal or organisational data with third parties.
4.2 Limited Service Providers
Where required (e.g. secure hosting, infrastructure), we may use trusted service providers strictly for operational purposes. These providers:
- Act only on XON's instructions
- Are bound by confidentiality and data protection obligations
- Do not access data for their own purposes
5. AI and Data Use
- XON's AI models are enterprise-governed and context-specific.
- Organisational data used to train AI coaches remains isolated and confidential.
- Data is not used to train public or external AI models.
- AI outputs are designed to support learning and reflection, not decision-making on employment, promotion, or disciplinary actions.
6. Data Security
We implement strong technical and organisational safeguards, including:
- Secure cloud infrastructure
- Access controls and role-based permissions
- Data encryption where appropriate
- Regular security reviews and monitoring
7. International Data Protection & Compliance
XON is based in Australia and complies with the Australian Privacy Act 1988. Where clients or learners are based outside Australia, XON commits to complying with the applicable privacy and data protection laws of that country, including but not limited to:
- GDPR (European Union)
- UK Data Protection Act
- Applicable national or regional privacy regulations
- Client-specific data residency or compliance requirements can be addressed contractually.
8. Data Retention
We retain data only for as long as necessary to:
- Deliver contracted services
- Meet legal, regulatory, or reporting obligations
Data may be anonymised or securely deleted upon contract termination, subject to legal requirements.
9. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access your personal data
- Request correction of inaccurate information
- Request deletion or restriction of processing
- Withdraw consent where applicable
Requests can be made by contacting us directly.
10. Contact
For privacy-related questions or requests:
Email: info@xonlearning.com
Company: XON Learning Pty Ltd, Australia